Position Purpose:

The purpose of this position is to assist Health & Safety Officer assess and advise on the implementation of the Comprehensive Safety Management System in day to day operations. In addition, the student will provide general health and safety assistance to the OHS Officer. This is a term position through August 31, 2025. Tasks include entering and analyzing CSMS metrics, review and prepare data, trending safety observations, facilitating orientations, developing OHS internal training materials, perform safety inspections, perform hazard assessments and enter data into tracking databases, assist and support in the COR re-certification audit, assist in incident investigations and incident alerts, facilitate toolbox talks as required, assist in emergency preparedness, other safety related tasks as required and other administrative duties as assigned. The successful candidate will be currently enrolled in a post-secondary Occupational Health & Safety Program and have completed first year of the program, valid Class 5 driver’s license, Advanced in MS Excel and other MSOffice programs, comfortable with public speaking and presenting training material. This is a term position through August 31, 2025.

Position Summary

The Payroll, Benefits & HR Administrator is responsible for day to day HR guidance on matters as well as completion of all payroll inputting functions for a bi-weekly payroll.  Also responsible for administering Pension, Benefits, monthly accounts reconciliation and creating related reports as needed.  

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Duties and Responsibilities
Specific duties and responsibilities of this position shall include but not be limited to the following:

Payroll & Benefits:

• Meet with new team members at new hire orientation to complete onboarding paperwork
• Sets up new employees, assigns employee number, enters employee information to the Great Plains payroll system, and creates employee folders and files
• Terminates employees from Great Plains payroll system and create ROE’s
• Accurate bi-weekly payroll processing and auditing
• Prepares payroll journal entries
• Updates employee information, such as payroll and benefits changes, salary changes, gross-up calculations, group health benefits rate changes, garnishee orders and all payroll changes
• Updates and maintains employee files including benefits, employment status, background check records and similar records
• Tracks and manages employees’ casual hours, sick and vacation time
• Coordinates Employee benefits and pension, and informs employees of updates
• Answers all Payroll and Benefits related inquiries
• Prepares remittance forms for deductions payable (Receiver General, pension, benefits, and Gift Fund) for the Accountant to process payment
• Oversees payroll process and controls
• Maintains and reconciles Payroll and Benefit records and spreadsheets
• Verifies all employee time sheets and obtains authorization signatures
• Coordinates direct deposit of payroll to the bank
• Performs payroll and benefits audits and recommends corrective action
• Prepares Employee T4 summary and T4 forms at year end, and set up a new payroll year
• Facilitates a timely and thorough payroll and pension audit
• Adheres to Alberta Labour Standards legislation
• Collects Employee Leave Requests and enters them into the system, track all types of leaves
• Calculates and processes pay adjustments
• Bi-weekly, reconciles pay and remittance transactions
• Manages all long-term disability claims
• Submits WCB annual return
• Work involves a high degree of concentration, accuracy, calculations, problem solving, and working under time constraints

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Human Resources:

• Works collaboratively with other accounting staff
• Participate with development and review of HR policies
• Assist in the recruitment process, creating of job descriptions,  job postings, organizing of interviews & reference checks
• Create various employment letters (offer letters, employment verification etc.)
• Understanding of HR practices, employment legislation and compliance requirements
• Processes employment grant applications (CSJ, CAJG etc.)
• Maintains a high degree of ethics, discretion and confidentiality in all Human Resources related matters